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Shipping Guide

SHIPPING GUIDE FOR 2019 BIBF

In order to ensure that your exhibits will be shipped to the 2019 BIBF exhibiting booth(s) safely, promptly and accurately, BEX Logistics Company Limited has been appointed by the fair organizer as the sole official freight forwarder of 2019 BIBF and provides a full transportation services for shipping your exhibit(s) to the exhibition. 

Contact Information of Oversea consolidation goods and transportation arrangement is as below: 

BEX Logistics Company Limited
Room 06, 21/F., Win Plaza, No.9 Sheung Hei Street, San Po Kong, Kowloon, Hong Kong
Ctc: Mr. William Luk / Mr. Raymond Wong  
Tel: (852)2836 5282  Fax: (852)2836 5383
E-mail: [email protected] / [email protected] 
CC:[email protected]

 

Please carefully read the following guidelines to guarantee your exhibits to reach your booth(s) on time.

1.  Accordingly to the rule of “People's Republic of China for Goods Temporarily Imported Customs Management” ,all temporary import exhibit(s) must go through formalities of temporary customs entry and under customs supervision. All temporary import exhibit(s) shall ONLY be allowed for display or use at the exhibition purpose after temporary customs clearance is finished.  Besides, All exhibitor(s) is/are NOT allowed to take their temporary import exhibit(s) away from the show ground without import duty paid and permanent import customs formalities finished. For details, please contact the sole official freight forwarder – BEX Logistics.   

2.  In order to ensure that your exhibit(s) can be delivered to the booth(s) on time, exhibitor(s) MUST hand over their exhibit(s) to the appointed overseas shipping agent within the deadline.  Due to difference customs system, we CANNOT accept that exhibitor(s) arrange sea freight LCL shipment direct to Beijing or Xingang port and any postal express mailing/courier (such as FEDEX, DHL, UPS, TNT, OCS, EMS, etc.) by themselves. We also do NOT recommend overseas exhibitor(s) to arrange their exhibit(s) to their hotels or representative office in Beijing directly. If overseas exhibitor(s) do elect to use this kind of transportation, we cannot guarantee that your exhibit(s) can be delivered to your booth(s) and will not take any responsibility.

3.  Exhibit transportation arrangement.
A. Consolidating exhibits in Hong Kong
Consignee:
BEX Logistics Company Limited
Room 06, 21/F., Win Plaza, No.9 Sheung Hei Street, San Po Kong, Kowloon, Hong Kong (office address only)
Ctc: Mr. William Luk / Mr. Raymond Wong 
Tel: (852)2836 5282   Fax: (852)2836 5383
E-mail: [email protected] / [email protected] 

Please do not send any exhibits/goods to the above-mentioned address or extra surcharges will be incurred.

(1)    Consolidation in Hong Kong for sea shipment
Shipping types acceptable: FCL shipment or LCL shipment

Consolidating period in Hong Kong : July 3 - 7, 2019 (For the Books in Chinese Only)
Consolidation period in Hong Kong: July 10 - 14, 2019 (For the Books in other languages)

Case Marking: BIBF 2019
Dest.: Beijing ( 21 – 25 August, 2019)
Exhibitor: xxx
Hall No.: xxx
Booth No.: xxx
Case No.: xxx/xxx
Shipping documents delivery: Shipping documents must be faxed/ emailed to the sole official forwarder/BEX Logistics before exhibits have been departed from the origin, and BEX must receive original shipping documents 3 working days before the exhibits arrive at Hong Kong. A "Declaration Form for Temporary Import Exhibits" (See attachment) should be included with the shipping documents. 

(2) Consolidation in Hong Kong for air shipment

Consolidating period in Hong Kong: July 25-27, 2019

Shipping documents delivery: Shipping documents must be faxed/emailed to the sole official forwarder/BEX Logistics before exhibits have been delivered for shipping. A "Declaration Form for Temporary Import Exhibits" (See attachment) should be included with the shipping documents.

B. Arrangement for shipment directly to Beijing by air 
Please contact BEX Logistics for details

Ctc: Mr. William Luk / Mr. Raymond Wong
Tel: (852)2836 5282  Fax: (852)2836 5383
E-mail: [email protected] / [email protected] 
Exhibits need to be arrived at the Beijing Capital Airport during August 04-08, 2019(Shipping documents must be faxed/emailed to the sole official forwarder/BEX Logistics before exhibits have been delivered for shipping. Otherwise, we will not be liable for any delay and surcharges affected for your shipment.)

Consignee:
China National Publications Import and Export (Group) Corporation
C/O 2019 BIBF - Exhibitor: xxx
Add: 16 Gongti E. Rd., Chaoyang District, Beijing
Tel: +86 10  6592 2150/ 6500 1292 

CNEE ID:USCI911100001000002785
CNEE AEO Number:AEOCN1105919008
 
Please be informed that we have received an information that according to new China regulations, there are few details required mandatory on AWB which must declare to China Customs when the goods transit through China port. The firm/company Identification code of Shipper(SHIP ID) , Consignee & Notify party must be provided on AWB in accounting information column.

Case Marking: BIBF 2019
Dest.: Beijing (August 21 - 25, 2019)
Exhibitor: xxx
Hall No.: xxx
Booth No.: xxx
Case No.: xxx/xxx
Shipping documents delivery: Shipping documents must be faxed/emailed to the sole official forwarder/BEX Logistics before exhibits have been departed from the origin. A "Declaration Form for Temporary Import Exhibits" (See attachment) should be included with the original shipping documents.

Note: A late surcharge of 50% will be levied for shipment arrives over the designed deadlines. We will try our best to arrange the exhibit(s) to your booth(s) but no guarantee can be given.

4. Inbound movement and relevant charges:
a.    For all the local charges from your origin up to Hong Kong or Beijing terminal, please contact with the appointed overseas agent and you are required to settle all transportation charges with them directly.

b.  Consolidation shipment from arrival Bex Hong Kong’s warehouse to stand includes customs clearance, transportation, interim storage, unloading / loading container etc. 
By sea    RMB 1,260.00 per F/T (1 m3 or 1,000, kg whichever is greater) (Minimum charge for 1 F/T. In case of exhibits less than 500 kg or 0.5 m3, they will be charged for 1 F/T at minimum fee of RMB 1,000.00)
By air    RMB 29.00 per volumetric weight(kg) (Air shipping will be charged at weight with a minimum of 70 kgs, if Exhibits weighing less than 45 kgs will be charged a minimum of RMB 1,400.00)
Customs clearance fee for temporary import exhibits: RMB 500.00 per exhibitor per shipment.
Inbound movement charges for exhibits direct arrive at Beijing airport, services include collection goods from Beijing airport, customs bonded and delivery to stand. 

Inbound Movement Charges from the Beijing Airport to exhibition booth: RMB 9.20 per volumetric weight(kg) (min. charge of 70kgs per exhibitor per shipment).

Customs clearance fee for temporary import exhibits: RMB 500.00 per exhibitor per shipment.

All above handling rates DO NOT include any insurance coverage, Beijing / Hong Kong Import/Export terminal charges, Hong Kong local pick up/delivery charges, Hong Kong Import/Export Customs declaration fee, Quarantine Treatment fee, etc.  For the Quarantine treatment of wooden packing materials (such as fumigation, disinfections, heat treatment, etc), and sampling of wooden packing materials by the Quarantine Authority if the exhibitor(s) use any wooden packing, the charges will be incurred separately.

Please make your remittance against the statement of account to:
Bank Name: HSBC
Beneficiary: BEX Logistics Co. Ltd.
Account NO.: 461 183 576 838
Address: No. 1 Queen’s Road, Central, Hong Kong
Swift Code: HSBC HKH HHKH

5. Outbound shipping and relevant charges

Outbound shipping fees and delivery out of the hall include: packing, loading, storage and shipping to the Hong Kong BEX Logistics Co., Ltd. warehouse, as well as relevant clearance and documentation, equivalent to the inbound shipping charges. Outbound charges to other destinations will be quoted upon request.

Customs clearance fee for duty free given-away or consumed items: RMB 300.00/exhibitor/shipment

6. Permanent Import Customs Clearance and charges for the books after the exhibition

If all books are sold to CNPIEC, the Permanent Import customs clearance and duty/tax will be paid by CNPIEC directly. If sold to a company in China, in this way, the buyer has to provide import permit to China Customs, arrange permanent import customs clearance and pay the import duties and tax. The Permanent Import customs clearance charges should be RMB 1000.00/exhibitor/shipment and import duty/tax(e.g. book VAT is 10%)will incur. Other charges like transportation, import permit, etc.. will be debited as per outlay.

7. Important notice
(1) According to China Customs regulations, all promotional materials, brochures, journals/magazines,
catalogues and souvenirs must be declared on “Declaration form for temporary import exhibits” in
English with unit price and quantity. BEX will handle declaration for them in advance and prior
censorship will be done by Customs. Only after going through censorship they will be allowed to 
be distributed on site. Before distribution, three samples of each promotional materials, brochures, 
journals/magazines, catalogues and souvenirs must be handed over to BEX for customs records.
(2)    All exhibits will be imported to China temporary under customs bonded. Exhibitor must complete 
the Form D-1, DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS, and provide to the official freight forwarder with their goods. Name of commodities, quantity of each item, unit price must be declared accurately. (For example, number of books and souvenirs, number of piece of catalogues) Any items which were not declared on the declaration form is not allowed by customs to re-export from China with the exhibits. Any cargoes which were received from the exhibitor’s client or bought by exhibitor in China are not allowed by customs to ship with your exhibits export from China. You might contact the sole official forwarder for possibility to export such items from China and all charges incur are on your own account.
(3) Exhibitor also must complete the Form D-2, 2019 BIBF BOOK LIST and provide to the sole official freight forwarder in Excel format with their books. The total quantity of books must be same as the Form D-1, DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS. Otherwise, we will not guarantee the books can be delivered to exhibition booth on time. 
(4) Please do not ship any audio/video products/DVDs/VCDs/CDs, USBs, foodstuffs, electrical appliances, toys, personal belongings and wood-made items with your exhibits to China. Some items are required special permit and extra penalty will be occurred if your shipment contains those items.  
(5) Exhibitors are strongly advised not to hand-carry goods for this exhibition. However, exhibitors who insist on hand-carry goods to the exhibition, exhibitors have to take their own risk and responsibility for any problem if incurred. Exhibitors should then declare to customs at the airport that their hand-carried goods are for exhibition purpose. If hand-carried goods are detained by the Airport Customs Office, BEX might handle the Customs declaration (on temporary basis) with a detention receipt which issued by the Customs Office and collect the goods back from Beijing airport (the procedure will take at least 3-5 working days, and the customs clearance and services fee will be same as inbound air-freight shipment and additional handling surcharge will be  incurred and it is at exhibitor’s account). According to Customs regulation, hand-carried goods cannot be re-exported by exhibitors themselves and must be re-exported by BEX under General airfreight shipment. All export declaration charges, storage and freight charges etc will be same as inbound air-freight shipment and at exhibitor’s account.
(6) After the exhibition, if you are donating the books to the embassy, please provide us the donated letter from exhibitor, received letter from Embassy with full list of donated book names, quantity to the embassy (Chinese and English Version with Embassy Endorsement), We have to receive those original documents two days before opening of the exhibition so that we can arrange the related customs formalities first. 


8. Oversea agent :
Hong Kong
BEX Logistics Company Limited
Room 2106, 21/F Win Plaza, 9 Sheung Hei Street, San Po Kong, Kowloon, Hong Kong
Tel: +852 2836 5282     
Fax: +852 2836 5383   
E-Mail: [email protected] / [email protected] 
CTC: Mr. William Luk / Mr. Raymond Wong 

Germany
Panalpina Welttransport (Deutschland) GmbH
Kurhessenstrasse 12, D-64546 Moerfelden, Germany
Tel: +49 6105 937 440 / 444     
Fax: +49 6105 937 200       
CTC: Mr. Thomas Bauer / Mr. Jan Spitzl
E-Mail: [email protected] / [email protected] 
 

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